Microsoft Outlook help

[Polarice]

I need some help here. I've been using Outlook for many years on my computer at the office. I have two offices and I've been taking the laptop back and fourth. Instead of doing that can I just buy another laptop and put outlook on it and syncronize them?

If so, how is that done? I'd like to keep all of my old emails and have both computers Outlook to show the same folders, etc.

Any help would be appreciated!

 

[dcsnomo]

No, I don't believe you can, although a real live network tech person might know a way to do it.

You would use one laptop as your "base", and then use MS webmail on the other laptop which would synch to your exchange server and back to your "base" laptop. You will not like this solution much.

The best option I know of is to open a gmail account and forward your outlook to mail to it, then link your calendar and mail to Outlook, then never look at Outlook again. That's what I ended up doing, now it doesn't matter if I get to my mail from my phone, laptop, or office pc, it's all gmail, it's all there, it's all synched.

 

[Dave_B]

You can do it but it's fairly complicated. I have three computers set up here that way.

If you go to tools then accounts, select the account and click properties. In the General tab, under the email address, type "recent: polarice@mywebsite.com" if that was your email. the "recent:" is the key. Don't put a space between the "recent:" and your email address though. If I type it that way here, it shows a smiley. The reply address, just type your email address. Also check the "include this account when receiving mail or sychronizing"

Then, under the Server tab/Incoming Mail Server, type the same thing using the "recent:" before your email address then enter your password and click remember password.

Good luck and give me a call if you need help.

Dave

 

[Polarice]

You can do it but it's fairly complicated. I have three computers set up here that way.

If you go to tools then accounts, select the account and click properties. In the General tab, under the email address, type "recent: polarice@mywebsite.com" if that was your email. the "recent:" is the key. Don't put a space between the "recent:" and your email address though. If I type it that way here, it shows a smiley. The reply address, just type your email address. Also check the "include this account when receiving mail or sychronizing"

Then, under the Server tab/Incoming Mail Server, type the same thing using the "recent:" before your email address then enter your password and click remember password.

Good luck and give me a call if you need help.

Dave

This sounds achievable. I'm guessing I'll have to import and export all of my old emails though?

Thanks Dave!

 

[lofsfire]

I have a few suggestions, but first what you want to do is doable, but can I ask why not just use a webmail like G-mail. At least with gmail your data is always backed-up and you have access to it everywhere.

As far as exporting all you old emails do NOT do it, if you want all your data, you will lose attachments when you run the export and I think the received dates too. What I would do is go in your C drive and search for your OUTLOOK.PST file. This contains all of your emails make a copy of it and put it on your new computer. You can rename the file if you want just leave the ".PST" on the ends and you can call it old email and it will show up that way in outlook. If you do rename it you will have to tell Outlook to look for it, I do not use Outlook anymore so this is all from memory but I believe is under account settings. Google "outlook pst file" and you will find allot.

Also this is VERY IMPORTANT Outlook has a size limit on its PST file some version are as low as 2GB. If you go over the limit Outlooks locks up and no longer works! Some times there are way to unlock it but most of the time its just delete the PST file (this is all of your emails) and start fresh.

Good Luck,
LOFSFire

 

[Paul]

You can do it, there are a few steps that you would need to take to make sure you have your old e-mail on both computers and also receive all new e-mail on both computers. You should be able to export your mail and keep all the old e-mail along with attachments as long as you export as an PST file. You can also just copy the original outlook.pst over to the new computer as LOFSFire said. Once copied over to the new computer you would then want to import the file into the new outlook. Another option would be to copy the old outlook file to a new location and then create a new new PST file on the old computer. From outlook on both computers you would then have a new PST file, and you can open the old PST file as well. This will make the old PST an archive on both computers that you can reference.

How you receive e-mail on both computers as the same time really depends on which type of service your using. If your using a POP3 mail server you could set computer 1 to downloand e-mail but not delete, computer 2 can download e-mail and also delete. This way both computers would receive the same messages and computer number 2 would be removing them off the mail server. The only issue with this would be that the sent items would not be replicated to both comptuers.

If your e-mail provider supports IMAP this would be the easiest way to get e-mail on both computers, IMAP displays the e-mail but does not remove it from the mail server, anything you send or receive would always display on both computers. I know that gmail supports this and a few other of the online sites can support IMAP.

If you interested in doing one of these options let me know and I can type of directions on how to export/Import and set the account settings to receive on both computers.

There is a 2gb limit on the size of the PST file, I have not seen where outlook locks up but will create multiple outlook files. Outlook can open up a bunch of PST files at once, it will only use the main PST file to send and receivce mail. You could copy in and out of any of the PST files once they are open.

Paul